A system for psychology and therapy practices
Bookings, client records and billing in one secure system.
Less admin, fewer missed sessions and more time for your clients. A custom system built around the way your practice actually works.
Sensitive data protected by roles, permissions and an audit trail
Your data stays yours
Let's find out how much time the system can save you
Leave us your contact details and we'll get back to you. Together we'll find out where your practice loses the most time.
- Free, no-obligation initial consultation
- A system built exactly around your processes
- You can start with a single module
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Sound familiar?
Therapy is about people, not paperwork
Yet a large part of every week goes into arranging appointments, paperwork and billing.
Booking by phone
Appointments are arranged by phone, text and e-mail – often between sessions or in the evening.
Missed sessions
A client forgets and the hour is lost. Without reminders it happens again and again.
Records on paper and in Word
Session notes are scattered across notebooks, files and e-mails.
Billing in the evenings
At the end of each month you piece together by hand who came when and what needs to be invoiced.
Extra paperwork
Consent forms, questionnaires and reports are filled in by hand and then retyped.
Worries about sensitive data
Client data is sensitive – and nobody is quite sure who has access to it.
Let's find out how much time the system can save you
Leave us your contact details and we'll get back to you. Together we'll find out where your practice loses the most time.
- Free, no-obligation initial consultation
- A system built exactly around your processes
- You can start with a single module
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The cost of doing nothing
How much does it cost you to change nothing?
A missed session looks like a small thing. But it adds up – week after week, month after month. Just two missed sessions a week:
Based on 4 weeks a month and roughly CZK 1,100 per session.
Solution
Modules for the day-to-day running of your practice
Each module handles a specific job. Together they form one system where nothing is entered twice.
Online booking
Clients pick a free slot themselves, at any time. You no longer have to arrange appointments.
Session reminders
An automatic text or e-mail before each session. Fewer forgotten appointments.
Client record
Session history, notes and consents in one place – accessible only to you.
Practice calendar
Multiple therapists, rooms and online sessions in one clear calendar.
Billing and payments
A completed session goes straight onto the invoice. Clients can pay online.
Forms and questionnaires
Clients fill in the intake questionnaire or consent form online before their first session.
Let's find out how much time the system can save you
Leave us your contact details and we'll get back to you. Together we'll find out where your practice loses the most time.
- Free, no-obligation initial consultation
- A system built exactly around your processes
- You can start with a single module
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Why custom
An off-the-shelf booking app, or a system built for your practice?
Off-the-shelf app
Your practice adapts to the app
Client data sits with a third-party provider
You pay for features you don't use
Custom changes aren't possible
A custom system from Telion
The system follows your workflows
The data is yours and you know where it's stored
You only pay for what you actually use
We adapt it to your needs
Let's find out how much time the system can save you
Leave us your contact details and we'll get back to you. Together we'll find out where your practice loses the most time.
- Free, no-obligation initial consultation
- A system built exactly around your processes
- You can start with a single module
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How we work together
Rollout without disrupting your practice
You don't have to change everything at once. You can start with a single module – for example online booking and reminders.
Analysis
We go through how clients book with you, how you keep records and how you bill.
Design
We design the system and a step-by-step plan. You know what you'll get and when.
Development in stages
We build in parts and show you progress along the way. No surprises at the end.
Data migration and training
We migrate your contacts and appointments and teach you to use the system.
Support and development
We look after operations and add whatever your practice needs.
Let's find out how much time the system can save you
Leave us your contact details and we'll get back to you. Together we'll find out where your practice loses the most time.
- Free, no-obligation initial consultation
- A system built exactly around your processes
- You can start with a single module
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Why work with us
We've been building custom systems for 9 years
Platform
Permissions and an audit trail are the foundation, not an add-on
We build every system on our own platform. Roles and permissions control who sees what, and every change is traceable – exactly what sensitive client data needs.
Integrations
We connect what you already use
We link your calendar, reminders, payments and accounting with the client record. Data flows between them automatically.
Security and operations
Your clients' data is safe
GDPR and health data
Health data is a special category of personal data. We design the system so that only those who need access have it.
Audit trail
Every time a record is opened or changed, it's traceable: who, when and what.
Hosting your way
On a server in the EU or on your own – you decide.
Backups and support
Data is backed up regularly and kept safe. We're here for you – your practice is our priority.
Pricing
How much does a system for your practice cost?
We set the price after an initial analysis, based on the size of your practice and the scope. You can start with a single module and expand gradually – you only pay for what you actually use.
FAQ
What therapists ask us most often
How long does the rollout take?
It depends on the scope. Because we build in stages, you'll be using the first module within two weeks.
Is the system suitable for sensitive client data?
Yes, we plan for it from the start: access is controlled by roles and permissions, every change is traceable and you choose the hosting yourself.
Can clients book on their own?
Yes. They pick a free slot online and the system sends them a reminder before the session.
Can the system report to health insurers?
Yes. We connect reporting to health insurers to the system, so you don't have to retype completed sessions into another program.
Will you migrate our existing data?
Yes. We migrate your contacts and scheduled appointments, so you don't start from scratch.
Can we start with just booking?
Yes. You can start with one module and add more when you need them.
Free consultation
Let's find out how much time the system can give back to you
Fill in a few details and we'll get back to you. At the first meeting we'll look at what slows your practice down the most – no commitment and no technical jargon.
We'll get back to you by the next morning
Prefer e-mail?
info@telion.cz
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